What you’ll learn
The problem: You may know what you want to say in an email but struggle to find the right words.
How AI can help: AI can turn a few notes into a draft and adjust the tone. You decide what the final message says.
In this lesson: You’ll practice replying to an invitation and check the details before sending.
What you’ll need: An internet connection and access to an AI chat. You don’t need to connect your inbox or install an email plugin.
Before you start: This example is made up. Don’t share passwords, account numbers, or sensitive personal or work information in an AI chat.
1. Open an AI chat
Open ChatGPT (opens in a new tab) or another AI chat you already use. If you’re new to this, try your first conversation with AI first. Keep this lesson open so you can switch back to it.
2. Give AI the facts
Imagine someone has invited you to meet. You’re available Tuesday at 3 p.m., and you want to ask if a video meeting is possible. Copy the whole message below, paste it into the chat’s message box, and send it.
Write a short, friendly reply to an invitation. Thank them for inviting me. I am available Tuesday at 3 p.m. Ask whether we can meet by video. Do not add details or promises I haven’t given you.
Need help copying and pasting?
On a computer: Select the entire example, copy it with Ctrl+C on Windows or Command+C on a Mac, switch to your AI chat, click the message box, and paste with Ctrl+V or Command+V.
On a phone or tablet: Touch and hold the example, adjust the selection handles, and choose Copy. Switch to your AI chat, touch and hold the message box, and choose Paste.
If the button doesn’t work, copy the visible text manually or type it yourself. Remember to send the message.
Your instructions give AI the purpose, the facts, and the tone. A request like this is sometimes called a prompt.
3. Make the draft sound like you
Read the reply. If it sounds too formal or too long, send this follow-up in the same conversation:
Make this more casual and keep it to three sentences. Keep the time and the question about meeting by video.
You can ask for another change or edit the draft yourself. A message should sound like something you would actually say.
What a helpful reply might look like
We wrote this example for the lesson; it is not a recorded AI response. Your result may use different words.
Thanks for inviting me. Tuesday at 3 p.m. works for me. Would it be possible to meet by video?
4. Check it before sending
Look at your draft and check:
- Does it say Tuesday at 3 p.m.?
- Does it ask about a video meeting rather than claim one is already arranged?
- Did AI avoid adding a reason, a promise, or another detail you didn’t give it?
For a real email, check the recipient, names, dates, and commitments. Copy the draft into your email, make any changes, and send it only when you’re ready. This exercise does not send an email for you.
Try it with your own idea
Use a few non-sensitive notes to practice thanking someone or asking a simple question. For example: “Write a warm, short thank-you for a dinner invitation. Say I enjoyed the meal. Don’t add details.” Keep the facts and final decision yours.
What if I get stuck?
The reply sounds too formal. Ask: “Make it friendlier and keep the facts the same.”
AI added a detail. Remove it or ask AI to use only the details you provided, then check again.
I can’t find the message box. Look near the bottom of your AI chat, click or tap it, and then type or paste.
You’ve finished when: You have a draft in your own voice and have checked its facts and commitments.
Try the next lesson: Understand a document →
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